Going paperless has never been easier
Slowly but surely, our sister company was becoming encased in a sea of bankers boxes and cabinets. Something had to be done before this got out of hand!
We took all this case data, developed an in-house system and uploaded it – now we they work without any paper, anywhere!
Full Case Capture
Easily capture all the case metadata and store it against the matter; References, Key dates, Key contacts, Claimant information – we’ve got it all stored.
Once you’ve added a case, only users you allow to see the case can access information within it. If you want to add another company to the case; they will have access to all the documents within the case – but they will have to set their own metadata, comments etc. All information on a case is company specific and not shared with anyone else.
Encryption at Rest and In Transit
All our documents and data are encrypted at rest and also encrypted in transit, so all your information is kept away from prying eyes.
We regularly undergo penetration tests too, so we are confident that our system is as secure as it can be. Clients are always welcome to our security reports.
Proactive Detection & Response
All our systems are covered by our state of the art PDR offering – This system constantly monitors activity coming into our systems as well as out, to detect, prevent and respond to modern threats in the cyber world.
We have invested heavily in building our own OCR Cognitive Service API that can reliably consume and process around 100k documents a day, extracting metadata against documents and populating information against files; To/From/Subject/Document Date/Author etc eliminating the manual aspect of document discovery.
Each file has a signature, similar to a fingerprint. Tapping into this signature, we are able to accurately detect and eliminate duplicate documents within your discovery – reducing the time it takes to review.
Following a successful OCR run, we can accurately build a Chronology of the case for solicitor review. From this a Key Chronology can be assembled for a view to take to trial
Unfortunately, AI isn’t quite the silver bullet we’d like it to be (yet!) – so there is still a manual element to the document categorisation phase. We’ve made is easier than ever to categorise files into folders and bundles that are exportable for any need!
One of the most advance developments of the system was to export summaries of cases. We appreciate that discoveries are a tricky time for solicitors, so anything we can do to ease the burden is task for us! We can now export discoveries for cases containing 500k+ documents in no time at all, complete with all your added metadata!
Within our system, you can compile and produce your own zips. 20k+ documents need to go out to co-defendants? No Problem!
Remote File Sharing
We appreciate that discoveries need to be shared across defendants, much like the modern day file sharing platforms – we have our own engine that enables you to share zips containing thousands of files for a set period
Fully Customisable & Secure
We built our system to work around you with security at the forefront of our minds. You can handle your cases in the manner you see fit, while resting assured that everything is secure and where it should be.